Rules & Regulations
1. Title
The name of the Association shall be "The Old Ballyclarians
Association" hereafter referred to as "the Association".
2. Objects of the Association
- To sustain and deepen the interest of former pupils of Ballyclare High School in the
welfare of the school hereafter referred to as "the School".
- To promote and encourage the social, educational and physical welfare of pupils of the
School.
- To afford directly or indirectly, social and recreational facilities for the members of
the Association and Clubs and Societies affiliated to the Association.
3. Membership
Life membership shall be open to :
- Former pupils of the School.
- Past and present staff of the School.
Honorary Life membership is open to anyone who ( in the opinion of the
General Committee ) has rendered distinguished service to the Association or the School.
4. Subscriptions
- Life membership fee shall be a one off payment of �20.
- Pupils who leave can pay a reduced rate of �10 before September in the year of their
leaving.
- Affiliated Clubs and Societies shall pay an Annual subscription of �1 per member.
All subscriptions may be altered by the General Committee and approved
at an AGM.
5. President and Vice-President
A President and Vice-President ( if the AGM desires ) shall be
elected at each AGM. They are eligible for re-election.
6. Management
The affairs of the Association shall be entrusted to a General
Committee consisting of :
- A Chairman, Vice-chairman, Hon. Secretary, Hon. Treasurer and Hon. Membership Secretary.
- No more than 9 Life members of the Association.
- 1 delegate nominated by each affiliated Club or Society.
The General Committee shall have the power to co-opt further Life
members to act thereon during any period.
At all meetings of the General Committee an attendance of 7 shall
constitute a quorum.
The Chairman shall be entitled to exercise a casting vote in addition
to his own vote.
7. Election of Committee
The Chairman and Vice Chairman shall retire each year on the date
of the AGM.
All offices shall become vacant on the date of the AGM and all holders
of office are eligible for re-election.
8. Nominations for Election
Any Life member of the Association may nominate any other duly
qualified person to fill a vacancy on the General Committee with the consent of the said
person.
9. Ballot for Election to Office
In the event of more nominations being received than are required
for any office, a ballot shall help to decide which of the persons nominated shall be
elected to that office. The person elected shall take office immediately.
10. Work on the General Committee
The General Committee shall arrange and manage the affairs of the
Association in conformity with the Rules.
11. Voting Rights
Life members shall be entitled to attend and vote at the AGM and
shall be eligible for election to any office and membership of the General Committee.
12. Meetings
Meetings shall be held on dates decided by the General Committee.
The AGM shall be held in May each year.
The Chairman and any 3 members of the General Committee shall have the
power to call an extra-ordinary meeting of the General Committee.
An EGM of the Association may be called by the Chairman or by 25 Life
members upon giving not less than 14 days notice in writing to the President and Hon.
Secretary who shall inform all Life members.
13. Finances
A detailed statement of the Accounts of the Association in respect
of the financial year shall be presented to the AGM.
Hon. Auditors who are not members of the current General Committee
shall be appointed each year at the AGM.
14. Revision of Rules
Any proposed revision of the Rules of the Association shall become
effective only after approval by at least two thirds of the Life members of the
Association present at an AGM or EGM, the published agenda of which has included the
revision of the rules as an item.
15. Trustees
All unmovable assets of the Association shall be vested in Trustees
on behalf of the Association who shall be either :
- not less than 3 nor more than 7 Life members of the Association, or
- a body corporate
and who shall hold such assets upon the trusts and subject to the
powers and provisions set out in the Schedule below.
Schedule - Terms and Conditions relating to the Assets Vested in the
Trustees.
1. The aspects shall be held upon trust for the Association to be dealt
with in such manner as the General Committee of the Association shall from time to time
direct with power for the Trustees :
- to demise or let the same or any part thereof, to accept surrender of leases, to
determine tenancies and make allowances to and arrangements with leases and tenants of the
same for the time being.
- to sell or mortgage the same or any part thereof, and to effect a transfer of any
mortgage or encumbrance for the time being affecting the same.
- to generally do all such acts in connection with property as the General Committee of
the Association shall legally direct.
2. The Trustee(s) shall be and are Trustee(s) and shall not be liable
or responsible for the maintenance, protection or insurance of the assets which shall be
the sole responsibility of the General Committee of the Association.
Note :
In these Rules and any regulation made by the General Committee,
words imparting the masculine gender shall include the feminine gender where the context
so requires. |